SPD 2006 ABSTRACTS
To give a presentation in Durham an abstract submission must be completed by the deadline, Monday, 17 April 2006, 9pm EST.
There is an abstract fee of $30 per person. This fee may be paid when registering for the meeting. The $30 abstract fee is waived for studentship awardees.
ABSTRACT FORM: The AAS is initiating a new abstract submission procedure using the OASIS system. Online submission begins by verifying membership status at: members.aas.org/abstracts.
The help desk for technical issues or abstract submissions is support@abstractsonline.com or 217-398-1792. The help desk for login, membership or policy issues is abs-help@aas.org or 202-328-2010, ext. 104.
Rules and Regulations
The AAS Council specifies the following regulations for submission and presentation of papers at an AAS meeting:
Members
• Any member of the AAS may submit a paper. You can verify your status in the Public Directory or Members-Only Directory, members.aas.org.
• Former members must reinstate their membership.
• The presenter must be listed as the first author on the paper.
• The presenting/first author must register for the meeting.
Nonmembers
• Nonmembers may present one paper at one AAS meeting if
• the abstract is countersigned by a Full Member; and
• they register for the meetings at the nonmember rate.
• If an Undergraduate Guest gives a paper, he/she does so as a nonmember and is subject to the usual rules governing presentation of papers by nonmembers.
• Society of Physics Student Affiliates are considered nonmembers for abstract submission but may register at the Junior rate.
• Subsequent papers will be accepted only if the nonmember successfully applies for membership in the Society.
Studentship Awardees
• Students who have been awarded a studentship from the SPD should submit a standard abstract.
• The $30 abstract fee is waived for studentship awardees.
One Paper Per Meeting
• You may only present one paper (whether oral or poster) at a meeting, with the exceptions listed below. You may co-author several papers but may be the first author and presenter for only one paper.
• Exceptions, if you are presenting a prize lecture (Hale or Harvey prize) or an invited talk, you may still be the first author and presenter for an additional contributed scientific research paper.
Submission Process - Invited Speakers
Invited Speakers receive separate abstract submission instructions. Note that the abstract fees for invited lectures are waived. Contact abs-help@aas.org for assistance. Invited speakers at the Durham SPD meeting include:
• Hale Prize Lecturer
• Harvey Prize Lecturer
• Parker Lecturers
Submission Process - Contributed Presentations
It is assumed that the presenting author is submitting the abstract. If this is not the case, you will need to obtain the presenting author's membership status and if a member, their login information.
The ABSTRACT FORM for contributed presentations is posted online at: members.aas.org/abstracts
Membership Status
The submission process begins with membership verification.
• Active Members and recently expired Members will be asked to login to the Members Only website.
• To obtain your login/password use the "My Login Information" feature. This feature sends instructions to the email address associated with the member record. Active Members may verify the email address of record by accessing the Public Directory on www.aas.org. To update an email address contact address@aas.org or 202-328-2010, ext. 101.
• Nonmembers must prove eligibility and provide the name of the Full AAS Member that has agreed to sponsor their presentation. The Sponsor's only obligation is to vouch for the merit of the research that will be presented. The Sponsor will be notified.
Abstract Form Steps
The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system. Re-entry may be cumbersome for non-members as they may have to repeat the validation screens. The abstract must be complete by the deadline.
Corrections
Prior to the abstract deadline, authors may make their own corrections by re-entering the form, members.aas.org/abstracts. Re-entry may be cumbersome for non-members. After the deadline, send corrections to the Help Desk. Corrections are no longer made once the abstracts have been exported to the Press Office, to the BAAS and to the ADS.
Because eligibility is established on the Presenting Author, his/her name may not be edited on the abstract form. Contact the Help Desk to have spelling errors corrected. To switch presenting authors you must submit a new abstract.
Help Desk: support@abstractsonline.com, 217-398-1792
Presentation of Papers
Audiovisual Equipment
• LCD Projectors and Laptops (both Windows and Mac): will be provided, free of charge.
• Overhead Projector: will be available.
• 35mm Projectors: will be available upon request.
• VCRs/Monitors: will be available for an additional charge.
Poster Presentations
Posters allow far more time and flexibility. Poster is the default presentation type. Posters are ideal for using charts, graphs or detailed visual aids. The poster area serves as the meeting's social center, including coffee breaks.
• Your presentation should fit within an approximate 48" x 48" square area. Thumbtacks will be provided.
• All posters at the Durham Meeting will be scheduled for the duration of the meeting. Approximately two hours each day will be set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.
• Requests for extra space to accommodate models or equipment should be made in the "Special Instructions" box on the abstract form and are subject to approval.
• When planning your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
• Consider posting a photo or yourself with your presentation.
Oral Papers
To give an oral presentation, select "oral" as presentation type on the abstract form. To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. We may switch some to posters. All authors whose papers are changed from oral to poster will be notified.
• Twelve (12) minutes are allowed for the normal oral presentation and three (3) minutes for open discussion (15 minutes per presentation).
•We will have a PC and a Mac continuously available for projected presentations. (A viewgraph projector will also be available.) Presentations should be loaded on one or the other computer prior to the session. Bring your presentation on a CD or a flash drive to load on the appropriate computer for checkout prior to the session.
If you would like to present a 15 minute dissertation abstract, select "dissertation" as presentation type on the abstract form. We urge authors to submit dissertation abstracts a week before the deadline.
• Dissertation Abstracts are oral presentations of 15 minutes plus a few minutes for discussion. They should be based upon the author's dissertation material, and will be presented within regular oral sessions of appropriate topics.
• Only students or graduates within one year of receiving the PhD are eligible. The author's advisor must attest to this fact in writing. The author must submit a copy of the thesis advisor’s letter in PDF format through the abstract submission website by the abstract deadline. A PDF copy of an email message is sufficient as long as the advisor’s email address is legible. If the advisor letter is not received, it will automatically be treated as a regular abstract.
• Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline. (The nomination form can be downloaded from the Membership section of the website or obtained from the AAS Executive Office.)
• These papers are subject to the same rules of preparation and submission as regular oral and poster papers, but they will be specially marked in the Final Program.
• Dissertation papers arriving after the abstract deadline will be treated as regular late papers.
• A person may present a Dissertation Abstract only once.
• No AAS funds are available for travel to the meeting for these presentations.
Invited Presentations
Invited presentations are the highlight of every meeting. To ensure publication of every invited talk, abstracts of all invited presentations are due one week prior to the abstract deadline.
• Guidelines for invited talks are sent to the individual speakers.
• Invited Speakers may present a second contributed paper.
Proxy
• Papers by North American residents may not be presented by proxy. If an author is unable to attend, his or her paper will be presented by title only. The abstract will still be printed in the BAAS. Notify abs-help@aas.org if an author cannot attend.
• In the case of severe physical misfortune, a joint paper may be presented by a co-author, even if the co-author is presenting another paper. The original author must notify the Executive Office, making an explicit statement of the cause.
• If a member residing outside of North America discovers at a late date that they cannot attend the meeting, they may arrange to have the paper presented by another member. The Executive Office must be notified ahead of time.
Deadlines, Late Papers
We will strictly adhere to the following deadlines.
• The deadline for receipt of abstracts is 9:00pm EST, Monday 17 April 2006.
• Abstracts received after 9:00pm (ET) will be considered late papers. We can make no exceptions.
• The Council mandates that abstracts received after the deadline will not be published in the Meeting Program but, if accepted, will be assigned to an extra poster session for late papers, scheduled on the last day of the meeting.
• Abstracts of late papers will be accepted by the Executive Office until 22 May 2006.
• No late papers are accepted at the meeting. A Late Paper Schedule will be included in the Program Update distributed at the meeting. Late papers are scheduled as poster presentations on the last day of the Meeting and published in a subsequent issue of the BAAS.